There are only 24 hours to get a day's work done. Therefore time management is crucial so that you can accomplish the maximum amount of tasks in the least amount of time.
Use the strategies below to move out of procrastination and into working efficiently:
1.) Create a List of Your Activities
You must learn how to prioritize your work. That means put the most important or urgent task at the top and set aside the less important tasks so you can focus on the more urgent ones. When you learn how to do this successfully, you can easily get done what you need to in the shortest time.
Develop the habit of writing down a list of things to do. If you want to be really specific, set the amount of time to devote to each task and number rank the order with most important first, then next most important until you have all the items on the list ordered with the allotted time.
As you list down your set of tasks to do, you must determine which ones are long or short-term projects. Therefore, you will be able to identify how much time you can allot for them within a day. A short-term task might be accomplished within an hour or two. Meanwhile, for long-term tasks, you can try allotting 1 or 2 hours each day until it is finished. Hence, breaking down tasks would make it more efficient for you as you won't find it too strenuous and you won't get overwhelmed.
2.) Distributing Your Time
Once you have your list, you now have to decide on how much time to allocate for each task or project you have set out to do for the day. Some tasks eat up a lot of time, so you have to be aware which those are for you. Remember being busy is not necessarily working.
So as not to end up wasting so much time on one task, you have to provide time limits on each task so you can move on to the next after you have reached the time limit.
When you do tasks in smaller pieces, it becomes a lot easier for you. Hence, you have taken off the pressure. Instead, you can just focus on what you need to finish.
3.) What Needs To Get Done
Your "'to-do" list will serve as source of information for what your daily goals are. Hence, you can consult it to know what you have to do once you're through with one task.
There are a few questions that you can ask yourself:
How much time are you willing to commit for doing leisure activities?
Are you willing to cut down the leisure time?
Can some of your leisure time activities be incorporated in the tasks to be done? For example you like to dance and one of your tasks is to get more exercise - then make dancing how you will exercise.
Once you know what your goals are, you can use that as a motivation in order to finish the list that you have made.
4.) Keep It Short
If you put the task that you dislike the most on the top of the list, when it is done then you don't have to obsess about having to do it all day long. When making your list, productivity is always on top of your mind so keep you list short. Don't buy into the misconception that a long list equals a high degree of productivity. Doing more work at one time is not always equal to being productive.
Start off with a short list of the most important things you have to accomplish. That way, you can easily prioritize them. When you have already completed those on top of the list, you can always add a new set of activities.
When you try to put too many activities on your list, it may become too overwhelming for you. You could easily end up trying to do several unfinished tasks at once which is not advisable. If you can or if it is within the time limits you have indicated for a certain task, try to complete it first before moving on to work on another one.
Remember to order your work. Put aside the less important tasks so you can focus on the more urgent ones. When you learn how to do this effectively, you can easily accomplish whatever it is you need to do within a shorter time. Make it a habit to write down a list of things to do. If you want to be really specific, break down all that you have to do within a day and in the order that you want them to get done.
Use these strategies to increase your production!
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